AGM Minutes Monday 27th September, 2010
1 Introduction
1.0 Opening.
The meeting opened by President at 7:30 pm.
1.2 Appointment of Minute Secretary.
1.3 Present.: Michael Ooyendyk, Des Lugg, Marilyn Boydell, Deb Barrett, David Johns, Ian McLean, Noel Barrett, Michael Carr, Ingrid McGaughey
1.4 Apologies. .Barb Frankel, Pat Quilty, Peter Cutler, Ian Allison
2 Reports
2.1 Presidents report: previously circulated, also on Tas branch website
2.2 Financial report. We are financial. Noel Barrett stressed the importance of maintaining a positive balance to enable the Tas branch to meet pre MWD obligations e.g. deposits, decorations, cakes etc. Bank fees were also discussed but currently the annual dividends from the MY State shares outweigh the bank fees.
2.3 Social Secretary’s report. Previously circulated. Some issues were identified with the 2010 MWD at Hadley’s Hotel, and these were discussed.
The 2012 MWD is likely to have >200 attendees. This will necessitate a change of venue. After review of the local venues capable of hosting this number the Hobart Function and Conference Centre has been selected for the 2011 and 2012 MWD. This will enable a ‘dummy run’ prior to the big one. The venue location and set up was excellent, and their prices were competitive. A number of local ANARE Club members also spoke highly of functions they had attended there previously.
Already we have received expressions of interest for individuals and reunions at the 2011 MWD. Next year we plan to expand MWD capability to 140.
2.4 Webmasters report. Ian McLean mentioned that the Tas branch web site has undergone significant changes recently. In particular we had utilised weebly to enable members with non programming skills to directly contribute to web page updates. We still receive a large number of hits each week, and the number is increasing overall, with particular peaks around the Midwinter period.
A new form for making MWD bookings is planned to increase ease of booking and administration.
2.5 Expeditioner Liaison report. Marilyn Boydell has attended the pre departure training sessions with Barb Frankel or Ingrid McGaughey assisting. Last season the sessions were scheduled late in the afternoon when interest was low and the buses departing. Marilyn has requested earlier sessions this year.
2.5 Northern Membership report. Peter Cutler discussed re successful 2010 dinner. Members at the AGM strongly supported a similar event in the north of the state for 2011. Launceston was identified as a suitable location. Potential weekends were discussed. It will most likely be in February 2011.
3. Appointment of Office Bearers
3.1 President: pending!
3.2 Treasurer: Noel Barrett
3.3 Social Secretary: Michael Ooyendyk
3.4 Webmaster: Ian Mclean
3.5 Expeditioner Liaison: Marilyn Boydell
3.6 Representative for the North: Peter Cutler
Moved that the above appointments ratified
Moved: Marilyn Boydell Seconded: Deb Barrett
4. Quick updates/decisions
4.1 Future MWD dates and locations. These were set at Saturday 18th June 2011, and Saturday 23rd June 2012.
4.2 AAE Centenary, plans to host national 2012 MWD. Ingrid McGaughey is co-ordinating the ANARE contribution. There are plans for a large 2012 MWD for mix of ANARE and also a smaller no. of non ANARE attendees. There are also plans to exhibit a selection of picture boards from oral history projects.
4.3 Plans for a midsummers dinner in the north of the state. Peter Cutler will organise a dinner for February 2011, most likely in Launceston.
4.3 Berth Applications progress. Ray McMahon is the 2010 /11 ANARE Club rep. A selection process is currently underway to choose a back up. Tas branch did not nominate a rep for consideration.
4.4 Info on striking a Phil Law medal David Ellyard is organising a Phil Law medal, to be awarded annually for outstanding contribution of an individual or group to the Antarctic community.
4.5 Liaison with TMAG on expeditioner memorabilia. Ingrid McGaughey recently met with Elspeth Wishart from TMAG to discuss opportunities to contribute to the Islands to Ice exhibition. Elspeth will write an article to distribute via net and the Aurora.
4.6 Liaison with Australian Antarctic Division. Ingrid Mcgaughey has met with director Ms Lyn Maddock on several occasions. Ingrid felt the meetings were productive.
Ingrid is to clarify with AAD librarian Andie Smithies whether they have a complete set of Auroras. If not, an attempt will be made to fill the gap.
5. General Business
5.1 Request for $500 from Tas branch for ANARE oral history project by Ingrid McGaughey (see attached letter) approved
5.2 Discussion of recent changes to enable better notification for lapsed membership
Closed meeting at :20:40
